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Microsoft Word makes the creation of a TOC easier by allowing you the option of creating a TOC without using styles and by allowing you to mark a single word or group of words in a particular body of text and add that information to the TOC. A TOC can be generated by using the Lead-in Emphasis feature to apply heading styles to any lead-in text the first word or words in a paragraph or sentence.
By using the Lead-in Emphasis feature, you can create paragraphs where the first portion of the paragraph is formatted with a heading style and appears in the TOC, but the rest of the paragraph is normal text and does not appear in the TOC. This article describes how to use this new feature to create a TOC.
Create Table of Contents In Word, you can create a TOC based on a portion of the text in a paragraph without including the whole paragraph. You can mark text by using the Lead-in Emphasis feature with heading styles to include the text in a TOC. To insert a table of contents, follow these steps: Start Word, and then open your document.
Click an empty paragraph where you want to insert the TOC. On the Insert menu, point to Reference, and then click Index and Tables. Then, click Insert Table of Contents. Note If the text that is contained in your document is not marked to be included in a TOC, you receive the following error message in your document instead of the TOC: No table of contents entries found.
Use one or more of the following methods to mark text that you want to include in the TOC.
For example, you may have a paragraph that includes lead-in text to introduce the remainder of the paragraph's text.
In the following paragraph, if you want to include the introductory words "Widow and Orphan" in your TOC, just select these words, and then continue with the steps.
A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page.
Click the drop-down arrow in the Style box on the Formatting toolbar, and then select the heading that you want. However, the text formatted as a heading level appears in the document's TOC. Because no hidden paragraph markers or other items are used, the whole process is seamless.
Word uses a new underlying feature named "Linked character styles" to do this. The heading style applied to the lead-in portion of the document is displayed as a heading style, but it is actually a linked character style.
In Word and later, when you apply a paragraph style to a subset of paragraph, the following behavior occurs: A hidden character style is created that takes the same character properties as the paragraph style being applied.
The character style is applied to the selection. The hidden character style created with linked character styles appears in the Style drop-down list if the document is opened and viewed in earlier versions of Word. The functionality of the style separator is lost if the document is saved in an earlier version of Word.
To view the hidden character style, follow these steps: On the Format menu, click Reveal Formatting. The Reveal Formatting task pane appears.
Click the Styles dialog box launcher in the Styles group on the Home tab. In the Styles window, click Style Inspector.
Select the text in your document and notice that exact formatting details appear in the Reveal Formatting task pane. Select the text that has the character style applied and note that the text appears as a character style in the Reveal Formatting task pane.
The linked style appears as Heading Char in the Reveal Formatting task pane. The actual character style remains hidden in the Styles and Formatting task pane or the Style drop-down list on the Formatting toolbar. Any paragraph style can be used for the linked character style. A paragraph style can be created that looks exactly like the body text paragraph style, and then applied to a portion of a paragraph.
In this manner, the text that is used to build the TOC can exactly match the text in the paragraph, assuming the TOC options are modified to include the style for the lead-in text. Style separator tags allow you to do the following: Apply heading styles to a single word or phrase in a paragraph so that only that word or phrase appears in the TOC.We will review and update this business continuity and disaster plan in _____.
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